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AR/AP Accounting Clerk

Job Description

LED Phantom is seeking an Accounts Payable/Accounts Receivable Clerk (“AR/AP Clerk”). Reporting to the President, the AR/AP Clerk will play a critical role in monthly transactional processing and governance as the company undergoes rapid growth.

The AR/AP Clerk provides support to and is a critical part of the organization’s accounting department. The AR/AP Clerk works with management and clients on a daily basis. Duties include the daily processing of accounts payable, accounts receivable transactions, and collections, which must be performed accurately and efficiently.

The AR/AP Clerk must be proficient and knowledgeable in all areas of accounts payable and receivable governance and controls. The AR/AP Clerk must maintain an above-average level of accuracy, be organized, possess problem-solving skills, work well within fellow employees and vendors/customer, and have strong computer skills working with accounting software and Excel.

Essential Duties and Responsibilities:

Accounts Payable (approx. 45% of time)

  • Processes vendor invoices, ensuring proper approvals and coding are obtained and inputs into accounting system on a daily basis
  • Assists department managers with any accounts payable questions and vendor issues, as needed
  • Completes payment check/ACH runs on schedule, and ad-hoc runs as directed by Management
  • Maintains vendor records, including obtaining W-9s from new vendors and updating records with tax status and tax ID
  • Prepares and remits annual 1099’s

Accounts Receivable (approx. 45% of time)

  • Prepares and processes daily cash applications by applying receipts to matching invoices and addressing discrepancies as needed
  • Inputs all receipts into accounting system on a daily basis
  • Monitors outstanding accounts receivables and follows up on past due accounts

Other Duties as assigned (approx. 10% of time)

  • Performs all functions of the monthly close of the AR/AP modules in a timely manner
  • Assists with external audits, including responding to inquiries
  • Help establish and maintain financial policies and procedures
  • Maintain electronic and physical filing systems, make recommendations to foster organization and efficient workflow
  • Perform special projects, as needed

Experience & Knowledge:

  • Must have an associate degree or relevant experience
  • Experience in high volume AR/AP environment
  • Proficient in MS Excel
  • Well organized, a self-starter, and able to multi-task
  • Superior attention to detail working with large volumes of data
  • Proven ability to communicate effectively, both verbally and in writing with all levels in the organization
  • Ability to effectively present information and respond in a courteous and professional manner to questions from managers and outside customers and vendors
  • 3-years minimum experience
  • Thorough knowledge of all accounting department functions including accrual accounting, A/R, A/P, bank reconciliation and collections
  • Thorough working knowledge of Microsoft Office Suite and especially Excel.
  • Strong organizational and administrative ability under pressure
  • Ability to get along well with people particularly in situations without direct control
  • Understanding of employee benefit programs
  • High ethical standards and trustworthiness
  • Strong work ethic and willingness to work long hours when the job requires
  • Self-starter with good judgment and ability to work unsupervised
  • Excellent communication skills on the phone, in writing, and in person

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